Categories of Document

Division/Section : Establishment
Sl. No.	Documents held	Contact person
1	Annual confidential reports of officers and employees	Smt.Reena V H, Joint Manager(Establishment) I/c
2	Promotion Note Register.	,,
3	Personal file Register	,,
4	Transfer/Promotion register	,,
5	Payments of retirement benefits	,,
6	Register (including death/Resignation)
7	Medical reimbursement note register	,,
7	Normal/Special Case	,,
8	Vehicle Advance, Conveyance Advance	,,
9	Provident Fund/Gratuity register	,,
10	Subsistence allowance register	,,
11	Salary Register	,,
Division/Section : MD's Office & Administration
1	Documents relating to Board meetings & Executive committee meetings of Board of Directors	Smt.Bijimole R, PA to Managing Director
2	Administration files	Smt.Uma Maheswari P, Joint Manager (Administration)I/c
3	Miscellaneous files	,,
4	Compassionate Appointments (etc.)	,,
5	Court case files	,,
6	Disciplinary Action files	,,
7	Appointment - files	,,
8	Training file	,,
9	Court Case Register	,,
Division/Section : Marketing
1	Business Note Register	Sri.Praveenkumar S, Manager (Marketing) I/c
2	C.F.S. Note Register	,,
3	Electricity & Water Charge Note Register	,,
4	Handling and Transportation Contractor/Departmental Rate Register	,,
5	Register for Refund of Security amount to H&T contractors.	,,
6	Storage charge bill register	,,
7	Handling charge bill register	,,
8	Handling Note Register in respect of H&T Contractors.	,,
Division/Section : Finance
1	Balance Sheet, profit & Loss Account Budget Estimates	Smt.Sreeja B, Fiance Manager
Division/Section : Construction
1	Documents relating to Technical sanction, Estimate Tender documents, containing contract conditions schedule of quantities, MDSS.	Sri.Kannan S Velinthara, Executive Engineer
2	Documents relating to PWD specification schedule of rates Analysis of rates, MDSS.	,,
3	Documents relating to layout plan, Architectural plan, Structural plan drawings of Warehouse and Ancilliary Buildings.	,,
4	Documents relating to repair and maintenance of vehicles, Tax Register, Insurance Register and fuel register.	,,
5	Documents relating to land owned by Corporation, original documents, land files and land case file.	,,
6	Documents relating to Disposal of construction materials, trees	,,
7	Documents relating to annual maintenance contract of EPABX, Telephone and Generator, Computer, AC etc.	,,
8	Documents relating to construction and maintenance of godowns and Ancilliary Buildings.	,,
Division/Section : I&QC
1	Files connected with purchase, Supply etc., of dunnages, chemical etc.	Sri.M.I.Noushad , Manager (I&QC) I/c
2	Circulars of the section	,,
3	License file	,,
4	Files connected with DES-Income DES work, Contract, Incentives etc.	,,
5	Budget Estimate of the Section	,,
6	Inspection reports of the Warehouse	,,
7	Insecticides & Fumigants Register	,,
8	Purchase & Payment Register	,,
9	DES - Contract Register	,,
10	Bill Register Centre / Head Office	,,
11	Register of Service Tax	,,
12	Registers connected with supply of ' RODOFOE'	,,
13	DES- income register	,,
14	Incentive Register	,,

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